Request for Quotation: Video Support Service

You are invited to submit a quotation for the development and supply of a video support service for Sunderland Software City (SSC).

You can read the description below or download it via PDF


1. Background

Sunderland Software City (SSC) is a publicly funded, privately led initiative which has the remit of encouraging economic development through the provision of support to North East based SMEs. SSC is a delivery partner in the Digital Innovation Partnership project which is part financed by the European Regional Development Fund (ERDF) programme that is managed by the Ministry for Housing, Communities and Local Government (MHCLG).

SSC also leads the consortium of universities and LEPs to be one of four regional digital catapult centres known as the Digital Catapult North East Tees Valley (DC NETV) that is based at the Software Centre in Sunderland.

By supporting SMEs to start and grow, the North East can build on its reputation as a home to innovation and provide career opportunities for today’s and tomorrow’s generations. SSC aims to ensure that the software sector in this region has the right facilities, the right business support, the right connections and crucially the world class workforce it needs to compete on a global stage.

2. Key Requirements

  1. Video Support Service
    Breaking down the required service into elements, those responding to this tender (the ‘provider’) must be able to offer the following:
    1. The ability to deliver a full day of interactive video training/consulting to up to 5 members of SSC staff;
    2. The ability to produce on-brand video templates compatible with Adobe Premiere Pro, tailored to SSC’s ways of working;
    3. The capacity and ability to support SSC with further video and video branding needs where relevant.
  1. Working with SSC
    To deliver this service, you will be expected to work closely with the SSC team, complementing its existing branding, video software, and ways of working.


3. Next Steps

We are now inviting organisations and consultants to submit a proposal for this work.

Your proposal should include in no more than 10 sides of A4 (+ CVs in appendix):

  • A brief description of your organisation/area of work;
  • A description of how you will approach the requirements for this work;
  • A short description of the expertise that would be applied to this work (including CVs in appendix);
  • Examples of any previous work which is relevant (maximum 2 examples);
  • A quote for this work including VAT and expenses.

Work carried out during tender response development is at the discretion of the individual organisation and no reimbursement is available for said work.

Quotations shall remain valid for a period of 90 days.

Sunderland Software City does not bind itself to accept the lowest or any quotation and reserves the right to accept a portion of any quotation unless the supplier expressly stipulates otherwise in their quotation.


4. Selection & Indicative Milestone Process

The following table represents the project timeline:

Deadline for Receipt of Proposals5pm 23rd October 2020
Review proposals and seek any required clarificationsw/c 26th October 2020
Presentation by Shortlisted organisations (if necessary)w/c 26th October 2020
Contract awarded29th October 2020

The following scoring criteria will be used to evaluate bids:

CriteriaWeighting %
Understanding of project requirements 30%
Relevant experience of staff to be involved in the project10%
Understanding of the SSC brand and its audiences10%
Value for money 40%


The value of this contract will be in the region of £6,000 (plus VAT) for provision up to 31st March 2021.

The contract delivery will have SSC discretionary break clauses at 6 months of activity.  These will be invoked if SSC deems the service to be of poor quality and/or not meeting the tender requirements.

Electronic version of the proposal must be emailed to Laura Kennedy at no later than 5pm on 23rd October 2020.

Any queries on the tender should be directed to Lisa Van Heereveld at