Tender: St Chad’s – Web Development

St Chad’s Community Programme is seeking a web developer to improve its existing website to increase visibility to local community and potential investors.

This opportunity is part of Gateshead Council’s Digital Transformation Fund. The deadline for submissions is close of business 27 May 2022.


Organisation Background

Up until around 4-5 years ago, St Chad’s Community Project had very little in the way of digital infrastructure to help support its operations. Since that time, and with the arrival of its newest Chief Officer, concerted efforts have been made to update its digital utilities as and when it could. The organisational goal is to support any charitable purpose in the Church of England Parish of Bensham, Teams and the surrounding area to advance education and provide services and activities which enhance the quality of life of the local community.

Project Background

As it currently exists, in both .org.uk and .co.uk domains, the project’s websites require significant development. Its website should have the double-sided benefit of increasing visibility to the local community who can access St. Chad’s services, as well as becoming more attractive for future funders when deciding bid strategies. St. Chad’s is already engaged with a web developer who is developing a new site pro-bono.

The legacy domain – www.stchadscommunityproject.org.uk – is still live despite contact with the hosting provider to take the site down. Payment from an unknown source has extended the domain’s contract and St. Chad’s has been unable to make contact with the owner of said domain to repurchase it.

Key Requirements

Functional Requirements:

ID Feature Priority
1 Delineating between the community project and the charity shop i.e. its distinct services High
2 Geographical information for the physical locations of the community project and shop Medium
3 A pithy and visual conveyance of the work it provides in the local community Medium
4 Programme details and sign-ups integrated to a scheduling system Medium

 

Evaluation Criteria

The proposal will be evaluated through the following criteria:

  • Ability to meet Key Requirements; (25%) – submissions will be scored against their ability to meet the requirements that have been set out in the specification
    • We expect a document no longer than three pages in length or a brief presentation as part of your submission.
  • Value for Money (including ongoing maintenance costs); (25%) – submissions should include a cost for the development of the web development and ongoing maintenance for a period of up to one year
    • This will be assessed against the quoted costs of other submissions.
  • Evidence of similar project experience from clients in the third sector; (25%) – submissions will be scored against their functionality, showcasing considerations towards the service-users (in most cases volunteers) and the product’s overall usability
  • Timescales (Ability to stick to timescales as set out below); (25%)

 

Deadline for full proposals 27 May 2022
Pitch Day (if necessary) 3 June 2022
Decisions and contracting 6 June 2022
Web development begins 7 June 2022

 

Budget

There is a budget of up to £4,000 for this project including the development of the solution and an annual cost of web hosting fees. Companies who are shortlisted to pitch must give a breakdown of project costs, as this will form part of the evaluation criteria.

How to apply

Please prepare your proposal as a (maximum three-page) document or short presentation and send it to Nathan – nathan.rowland@sunderlandsoftwarecity.com – by 27 May. Afterwards, we will be in touch to arrange a suitable date for you to pitch your proposal, if necessary. This will give you an opportunity to talk about your proposed integration as well as provide time for any questions you may have. If you have any immediate questions regarding applications, feel free to email Nathan at the same address above.